Need to take back a resignation? A clear, professional withdrawal request can help you explain your decision and ask your employer to let you remain in your role. Below, you’ll find practical guidance, a copy-and-paste sample, and steps for creating a Word document.
Word document: Copy the sample below into Microsoft Word or Google Docs, replace the bracketed details, and save it as a
.docxfile. Whether your employer will accept the request depends on the circumstances and applicable law.
Can You Withdraw a Resignation Letter?
You can ask to withdraw a resignation, but sending the request does not necessarily cancel it automatically. Whether you can stay may depend on your employment contract, workplace policies, local law, and whether your employer has already accepted or relied on your resignation.
For example, an employer may have started recruiting for your position, arranged a replacement, or made other staffing decisions. In the United States, the general rule is that employment is often “at will,” but exceptions and other protections may apply. Laws differ by location, so consider getting advice from a qualified employment professional if the stakes are significant.
The most important practical step is to contact your manager or HR promptly, preferably in writing, and ask for confirmation of the decision.
When to Send Your Withdrawal Request
Send your request as soon as you decide you want to remain. A prompt message gives your employer more opportunity to consider the request before making further arrangements.
If possible:
- Speak with your manager directly, then send a written follow-up.
- Contact HR if your company requires resignation-related communications to go through that department.
- Use a professional tone, even if your decision was prompted by a frustrating or stressful situation.
- Ask for written confirmation if your employer agrees to withdraw the resignation.
If you have already reached your final day or your employment has ended, the situation may be more complicated. You can still ask whether reinstatement or re-employment is possible, but frame the message as a request rather than assuming your resignation can simply be reversed.
What to Include in the Letter
A withdrawal letter should be brief, direct, and respectful. Include:
- A clear subject line indicating that you are requesting to withdraw your resignation.
- The date of your original resignation and the proposed last day, if applicable.
- A direct request to remain employed and withdraw the resignation.
- A concise explanation, if you are comfortable sharing one.
- An offer to discuss the request and any transition arrangements already underway.
- A request for written confirmation of the employer’s decision.
You do not need to include a long personal explanation. If you resigned during a difficult moment, you can acknowledge that your decision has changed without criticizing anyone or disclosing private details.
Sample Letter Withdrawing a Resignation
Subject: Request to Withdraw My Resignation
[Date]
Dear [Manager’s Name],
I am writing to ask whether I may withdraw my resignation, which I submitted on [date]. My stated last day was [date, if applicable].
After giving the decision further consideration, I would like to remain in my position as [job title] at [company name]. I value the opportunity to work with the team and would welcome the chance to continue contributing.
I understand that arrangements may already have been made in response to my resignation, and I appreciate your consideration of this request. I am available to discuss the situation and any next steps. Please let me know whether the company can accept my request and confirm the decision in writing.
Sincerely,
[Your Full Name]
[Job Title]
[Phone Number]
[Email Address]
Short Email Version
Subject: Request to Withdraw My Resignation
Hi [Manager’s Name],
I’m writing to ask whether I can withdraw my resignation, submitted on [date], with a proposed last day of [date]. After reconsidering, I would like to remain in my [job title] role at [company name].
I understand that plans may already be underway, and I appreciate your consideration. Could we discuss whether withdrawing my resignation is possible? Please confirm the decision in writing when you can.
Thank you,
[Your Name]
How to Make a Word Document
To create a Word version of the sample:
- Copy the letter template into Microsoft Word.
- Replace each bracketed placeholder with your information.
- Choose a simple, readable font and keep the layout professional.
- Add your contact details and the date.
- Proofread the letter, especially the dates and job title.
- Select File → Save As and save it as a
.docxfile.
If you are sending the request by email, you can use the email version directly. If your workplace expects a formal letter, attach the Word document or save it as a PDF after checking that the formatting looks right.
Tips for Making a Professional Request
Be direct
State plainly that you are asking to withdraw your resignation. Avoid language that leaves your intention unclear.
Keep the explanation measured
A short, honest reason may help, but avoid blaming colleagues or making accusations in the withdrawal letter. If there are underlying workplace concerns, raise them separately and constructively.
Recognize the employer’s position
Your employer may have already acted on the resignation. Acknowledging this shows professionalism without giving up your request.
Keep a record
Save a copy of your letter or email and any response. If the employer agrees, ask for written confirmation of your employment status, role, and any relevant dates.
Do not assume the request has been accepted
Continue communicating with your manager or HR until you receive a clear answer. If the request is declined, ask what options—if any—are available, such as applying for another role or returning as a new hire.
Frequently Asked Questions
Can my employer refuse to let me withdraw my resignation?
Possibly. A resignation withdrawal is generally a request, and the employer may not be required to accept it in every situation. The answer can depend on local law, your contract, company policies, and the facts of the situation.
Should I explain why I changed my mind?
A brief explanation can be helpful, but it is not always necessary. You can simply say that, after reconsidering, you would like to remain in your role. Share only what you are comfortable putting in writing.
Should I talk to my manager before sending the letter?
If practical, yes. A conversation can help you understand whether withdrawal might be considered. Follow up in writing so there is a clear record of your request.
What if my employer has already hired a replacement?
You can still ask, but the employer may be less able or willing to reverse its plans. Acknowledge the circumstances and ask whether any alternatives are available.
Conclusion
Withdrawing a resignation starts with a prompt, clear, and professional request. State that you want to remain in your role, briefly explain your decision if appropriate, and recognize that your employer may already have made plans. Use the sample above to prepare a letter or email, then ask for the decision in writing. Because employment rules vary, seek qualified advice if your rights or employment status are uncertain.
Sources and Further Reading
- U.S. Department of Labor, Wages and the Fair Labor Standards Act: dol.gov/agencies/whd/flsa
- U.S. Department of Labor, State Labor Offices: dol.gov/agencies/whd/state/contacts
- National Conference of State Legislatures, At-Will Employment—Overview: ncsl.org/labor-and-employment/at-will-employment-overview
This article provides general information, not legal advice. Employment rules vary by jurisdiction; consult a qualified professional about your specific situation.