Resigning from a job is a significant decision—and sometimes circumstances change after you submit your notice. You may have accepted another offer that falls through, resolved the issue that prompted you to leave, or realized you would like to stay. If you want to reverse course, a clear, professional withdrawal request can help you explain your decision and ask your employer whether your resignation can be rescinded.
This guide explains how to withdraw a resignation, what to include in your request, and how to handle the conversation. It also provides a sample letter you can copy into Microsoft Word and save as a .docx file.
Important: A withdrawal request does not automatically cancel a resignation. Whether you can remain employed may depend on your employer’s decision, workplace policies, your contract, and applicable law. This article offers general information, not legal advice.
Can You Withdraw a Resignation?
You can ask to withdraw your resignation, but your employer may not be required to accept the request. In practice, the outcome can depend on factors such as:
- Whether your notice period has already started or ended
- Whether your employer has accepted your resignation or taken action based on it
- Whether a replacement has been hired
- The terms of your employment agreement or collective bargaining agreement
- Company policy and local employment law
Because rules vary by jurisdiction and circumstance, check your contract, employee handbook, and any relevant workplace policies. If the issue could affect your legal rights, consider getting advice from a qualified employment professional.
When to Send a Withdrawal Request
Send your request as soon as you decide you want to stay. A prompt message gives your employer more time to consider the request and may reduce disruption to staffing plans.
If possible, speak with your manager or HR representative first, then follow up in writing. A conversation can provide context, but a written request creates a clear record of what you asked and when.
What to Include in Your Letter
A withdrawal letter should be direct, courteous, and concise. Include:
- Your contact details and the date
- The recipient’s name and title
- A clear statement that you are asking to withdraw your resignation
- The date you submitted the resignation and your planned final working day
- A brief explanation, if you want to provide one
- A request for written confirmation
- A professional closing
You do not need to provide a lengthy personal explanation. A short, honest reason is usually enough. Avoid blaming colleagues, making ultimatums, or assuming that your employer has already agreed.
Sample Resignation Withdrawal Letter
Copy the sample below into Microsoft Word, replace the bracketed text, and save it as a Word document.
[Your Full Name]
[Your Job Title]
[Department]
[Phone Number]
[Email Address]
[Date]
[Manager’s Full Name]
[Manager’s Job Title]
[Company Name]
[Company Address]
Subject: Request to Withdraw Resignation
Dear [Manager’s Name],
I am writing to request the withdrawal of my resignation, which I submitted on [date of resignation]. My planned final working day was [planned final working day].
After further consideration, I would like to remain in my position as [job title] with [company name]. [Optional: Briefly explain your reason, such as: “The circumstances that led to my decision have changed.”]
I understand that the company may have made plans in response to my resignation, and I appreciate your consideration of my request. Please let me know whether it is possible for me to continue in my role and whether any further steps are needed.
Thank you for your time and understanding.
Sincerely,
[Your Full Name]
Short Email Version
If your workplace normally handles employment matters by email, you can use a shorter version:
Subject: Request to Withdraw My Resignation
Dear [Manager’s Name],
I’m writing to ask whether I may withdraw my resignation, submitted on [date], with a planned final working day of [date]. After reconsidering, I would like to remain in my [job title] position at [company name].
I understand that this request may depend on the company’s plans and policies. Please let me know whether withdrawing my resignation is possible and what steps I should take.
Thank you for considering my request.
Best,
[Your Name]
How to Create a Word Document
To make a .docx file from the sample:
- Copy the letter into Microsoft Word or another compatible word processor.
- Replace every bracketed placeholder with your information.
- Check names, dates, spelling, and your planned final working day.
- Keep the formatting simple and professional.
- Select File → Save As, then choose Word Document (.docx).
- If you plan to email the letter, consider saving a PDF copy as well.
Use a descriptive filename, such as Resignation_Withdrawal_Request_YourName.docx. Before sending, confirm that the message is going to the right manager or HR contact.
Tips for a Professional Request
Be prompt and clear
State your request near the beginning. Your manager should not have to guess what you are asking.
Acknowledge the impact
Your employer may already have started recruiting or reorganizing work. Recognizing that possibility shows consideration without weakening your request.
Be prepared to discuss what changed
Your manager may ask why you changed your mind. Think through a brief, truthful answer beforehand. If the issue was workload, management, or compensation, consider whether you also want to discuss what would make staying workable.
Avoid making assumptions
Until you receive confirmation, do not assume that your resignation has been withdrawn. Continue to meet your obligations and keep communication professional.
Ask for confirmation in writing
If your employer agrees, request written confirmation of your employment status and any relevant details, such as your role, pay, schedule, or revised end date.
What If the Employer Says No?
A refusal can be disappointing, but it may reflect steps the employer has already taken or applicable workplace rules. Ask for clarification about your final working day, outstanding pay, benefits, accrued leave, and any transition responsibilities. Review your employment documents and seek appropriate professional advice if you are unsure about your rights or obligations.
Conclusion
Withdrawing a resignation is possible to request, but it is not automatically guaranteed. Contact your employer quickly, communicate respectfully, and put your request in writing. A straightforward letter—with the original resignation date, your request, and a polite request for confirmation—gives your employer the information needed to respond.
The sample above can be copied into Word and saved as a .docx file. Before sending it, tailor the wording to your situation and check any relevant contract or workplace policy.
Sources
- Acas, “Changing an employment contract,” guidance on employment terms and the importance of following applicable processes: https://www.acas.org.uk/changing-an-employment-contract
- U.S. Department of Labor, “Employment Law Guide,” general information about employment laws and the need to check the rules that apply to a particular situation: https://webapps.dol.gov/elaws/elg/
- GOV.UK, “Resignation,” general guidance on giving notice and checking employment contract terms: https://www.gov.uk/handing-in-your-notice
- Cornell Law School Legal Information Institute, “At-will employment,” background on a common employment arrangement in the United States and its limitations: https://www.law.cornell.edu/wex/at-will_employment
These sources provide general background. Employment rules differ by location, and none of the sources should be treated as a determination of your particular legal rights.