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Sample Resignation Cancellation Letter

Thursday, June 22nd 2017. | Sample Letters

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Deciding to cancel a resignation can be a significant and delicate process. If you’ve submitted a resignation letter but have reconsidered your decision, a Resignation Cancellation Letter is your formal request to retract your resignation and remain with your current employer. This article will guide you through the essentials of writing an effective Resignation Cancellation Letter, provide a sample letter, and answer common questions to help you navigate this process smoothly.

What is a Resignation Cancellation Letter?

A Resignation Cancellation Letter is a formal document sent to an employer to retract a previously submitted resignation. This letter is used when an employee decides they no longer wish to leave their position and wants to remain with the company. It serves to inform the employer of the change in the employee’s decision and to request that the resignation be withdrawn.

Key Components of a Resignation Cancellation Letter

1. Header and Salutation

Begin your letter with your contact information and the date, followed by the employer’s contact information. Use a professional salutation, such as “Dear [Supervisor’s Name],” or “To Whom It May Concern.”

2. State Your Intent

Clearly state that you wish to cancel your resignation and continue with your employment. Mention the date of your initial resignation letter and the position you are referring to.

3. Provide a Reason (Optional)

While it is not always necessary to provide a reason, it can be helpful to briefly explain why you have decided to cancel your resignation. This adds context and shows that you have thoughtfully reconsidered your decision.

4. Express Your Commitment

Reaffirm your commitment to your role and the company. Express your willingness to continue contributing to the team and your eagerness to move forward.

5. Request Confirmation

Ask for confirmation that your resignation has been canceled and that your employment status will remain unchanged.

6. Thank the Employer

Express gratitude for considering your request and for any understanding or support they may provide.

7. Closing and Signature

Close the letter professionally with a statement like “Sincerely,” followed by your name and signature if submitting a hard copy.

Sample Resignation Cancellation Letter

Here is a sample letter to guide you in crafting your own Resignation Cancellation Letter:

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]  
[Date]
[Recipient’s Name]

[Recipient’s Title]

[Company Name]

[Company Address]

[City, State, ZIP Code]  
Dear [Recipient’s Name],
I hope this message finds you well. I am writing to formally request the cancellation of my resignation letter submitted on [Date of Resignation Letter]. After careful consideration, I have decided that I would like to continue my employment with [Company Name] in my current role as [Your Position].
I understand that my decision to resign may have caused some disruption, and I apologize for any inconvenience this may have caused. My initial decision was made in haste, and upon further reflection, I have realized that I am very much committed to [Company Name] and am enthusiastic about contributing to our continued success.
I would like to confirm that my resignation is withdrawn and that my employment status remains unchanged. I am fully committed to my responsibilities and am eager to continue working with the team to achieve our goals.
Thank you very much for your understanding and consideration of my request. I look forward to your confirmation and am available for any discussions if needed.
Sincerely,
[Your Name]

FAQs About Resignation Cancellation Letters

1. What should I include in a Resignation Cancellation Letter?

Include your intent to retract your resignation, a brief explanation (if desired), a request for confirmation, and a reaffirmation of your commitment to the company.

2. When should I send a Resignation Cancellation Letter?

Send the letter as soon as you decide to cancel your resignation to allow ample time for your employer to process the change.

3. Do I need to provide a reason for canceling my resignation?

It’s not mandatory, but providing a reason can help clarify your decision and demonstrate thoughtful consideration.

4. What if my resignation has already been processed?

Even if your resignation has been processed, a Resignation Cancellation Letter can still be submitted to request a reversal of the decision.

5. How should I address the letter?

Address the letter to your immediate supervisor or HR representative, using their proper title and full name.

6. Is it necessary to have a conversation before sending the letter?

While not always necessary, having a conversation with your supervisor or HR before sending the letter can be beneficial to discuss your decision and any potential impact.

7. What if my employer does not accept my resignation cancellation?

If your employer does not accept the cancellation, they will inform you of their decision. It’s important to respect their response and be prepared for all possible outcomes.

8. Can I withdraw my resignation if I’ve already left the company?

No, once you’ve left the company, a resignation cancellation is not possible. You would need to apply for reemployment.

9. How should I follow up after sending the letter?

Follow up with your employer to ensure they received your letter and confirm the status of your employment.

10. What if I need to negotiate terms upon cancellation?

If there are any terms or conditions you need to negotiate upon canceling your resignation, address them directly with your supervisor or HR representative in your follow-up communication.

Conclusion

A Resignation Cancellation Letter is a crucial document if you’ve decided to stay with your current employer after initially resigning. By clearly stating your intent, providing context if needed, and reaffirming your commitment, you can craft a letter that effectively communicates your desire to retract your resignation. Use the sample letter and FAQs as a guide to help you navigate this process professionally and efficiently.

Sample Resignation Cancellation Letter :

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