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Attendance Warning Letter Template

Sunday, May 28th 2017. | Sample HR

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[Your Company Letterhead or Logo (Optional)]

[Date]

[Employee Name]
[Employee Address]

RE: Written Warning for Unsatisfactory Attendance

Dear [Employee Name],

This letter is to formally address your recent pattern of unsatisfactory attendance. We have observed the following:

[Specifically list dates of absences and/or instances of tardiness, referencing any prior verbal warnings or attendance discussions].
[Explain how the employee’s absences impact the team/company, e.g., missed deadlines, increased workload for others].

[State the company’s attendance policy in clear terms. For example]:

“As stated in our employee handbook, regular and punctual attendance is an essential job requirement. Excessive absenteeism or tardiness, even if some absences are excused, is grounds for disciplinary action, up to and including termination of employment.”

While we understand that unforeseen circumstances may occasionally arise, your recent attendance record raises significant concerns. [If applicable, note any attempts to discuss and address the issue previously].

We need you to take immediate steps to improve your attendance and punctuality. [Outline specific expectations and potential consequences, such as]:

Expectation: “We expect you to be at work, as scheduled, every day.”
Consequence: “Failure to meet these expectations may result in further disciplinary action, up to and including termination of employment.”

[Optional: If the company is willing to help address underlying issues]: “If there are any underlying circumstances contributing to your attendance problems, we encourage you to discuss them with [Human Resources/Supervisor Name] so we can explore potential solutions together.”

Please sign and return a copy of this letter, acknowledging that you have received and understood its contents.

Sincerely,

[Your Name/Supervisor Name]
[Title]

[HR Representative Name/Title (optional)]

Employee Acknowledgement:

I, [Employee Name], acknowledge receipt and understanding of this written warning regarding my attendance.

Employee Signature: ________________________ Date: ___________

Note: This is a sample template. Consult with HR and legal professionals to ensure compliance with all applicable laws and company policies.

Attendance Warning Letter Template :

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Attendance Warning Letter Template

Attendance Warning Letter Template :

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