Written Warning Template for Job Performance
Written Warning Template for Job Performance
Employee Name: [Employee Name]
Employee ID: [Employee ID Number]
Department: [Department]
Job Title: [Job Title]
Date: [Date]
Subject: Written Warning – Job Performance
This written warning documents our serious concerns regarding your recent job performance, specifically related to [Clearly and concisely state the specific performance issues, e.g., attendance, productivity, quality of work, violation of company policy].
Specific Examples of Unsatisfactory Performance:
[List specific examples of the employee’s unsatisfactory performance. Be detailed, objective, and provide dates and specific instances whenever possible. For example:
“On [Date], you were late to work by [Amount of time] without providing prior notice.”
“During the week of [Date], you failed to meet your production quota of [Specific Target], achieving only [Actual Amount].”
“On [Date], you violated company policy by [Specific action] despite being reminded of the policy on [Date].” ]
Expected Performance Improvements:
Your performance in the following areas requires immediate and significant improvement:
[Clearly list the specific areas where improvement is required. Be specific and measurable, outlining the expected standards of performance. For example:
“Arrive at work punctually by [Specific Time] each day.”
“Increase your production output to meet the weekly quota of [Specific Target].”
“Adhere to the company’s [Specific Policy Name] policy at all times.” ]
Consequences of Failure to Improve:
Failure to demonstrate substantial and sustained improvement in your performance within [State a reasonable timeframe for improvement, e.g., 30 days, the next performance review period] may result in further disciplinary action, up to and including termination of employment.
Support and Resources:
We are committed to helping you succeed in your role. The following resources are available to you:
[List specific resources available to help the employee improve their performance, e.g.:
Additional training opportunities
Mentoring from a senior team member
Regular check-ins with your supervisor
Access to employee assistance programs]
Acknowledgement of Receipt:
Employee Signature: ________________________________________ Date: __________________
Supervisor Signature: ________________________________________ Date: __________________
This written warning will be placed in your personnel file.
Please note: This is a sample template and may need to be modified to fit specific circumstances. It is recommended to consult with HR or legal counsel for guidance.
Written Warning Template for Job Performance :
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