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Supply Procurement Flowchart Template

Sunday, July 2nd 2017. | Sample Flowcharts

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This flowchart template outlines a generic supply procurement process. You can adapt it to your specific needs by adding or modifying steps and details.

Shapes Key:
Rounded Rectangle: Start/End
Rectangle: Process step
Diamond: Decision point
Arrow: Flow of process

Flowchart:

[Start]
|
|— Identify Need: Determine the goods/services required
|
|— Create Purchase Requisition: Specify quantity, specifications, budget, etc.
|
|— Requisition Approval: Request authorization from relevant stakeholders
|
| |— Approved?
| | |— Yes –> [Proceed]
| | |— No –> [Review & Revise Requisition] —-> [Requisition Approval]
|
|— Market Research & Vendor Selection: Identify potential suppliers, evaluate bids, and choose the best fit.
|
|— Negotiate Contract: Agree on price, payment terms, delivery schedule, quality standards, and other relevant terms.
|
| |— Agreement Reached?
| | |— Yes –> [Proceed]
| | |— No –> [Renegotiate Contract] —-> [Agreement Reached?]
|
|— Issue Purchase Order (PO): Send a formal order document to the chosen supplier.
|
|— Supplier Acknowledges PO: Supplier confirms receipt and acceptance of the order details.
|
|— Goods/Services Delivered: Supplier fulfills the order according to the agreed-upon terms.
|
|— Goods/Services Receipt: Verify the delivered goods/services against the PO for quantity, quality, and condition.
|
| |— Acceptable?
| | |— Yes –> [Proceed]
| | |— No –> [Issue Discrepancy Report] –> [Supplier Corrective Action] –> [Goods/Services Receipt]
|
|— Invoice Processing & Payment: Verify invoice against the PO and goods/services received, and process payment to the supplier.
|
|— Record Keeping: Update inventory records, document the procurement process, and archive relevant documents.
|
|— Evaluate Procurement Process: Assess the effectiveness and efficiency of the process for potential improvements.
|
[End]

Adaptations & Additional Considerations:

Industry-specific steps: Add specific stages related to your industry (e.g., quality inspections, import/export procedures).
Software integration: Indicate points where procurement software is utilized (e.g., e-procurement platforms).
Approval levels: Define different authorization levels based on purchase value or other factors.
Risk management: Integrate risk assessment and mitigation strategies at relevant points.
Sustainability considerations: Include steps for evaluating and promoting sustainable procurement practices.

This template provides a foundation for visualizing your supply procurement process. By tailoring it to your unique needs, you can enhance clarity, communication, and efficiency within your procurement operations.

Supply Procurement Flowchart Template :

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Supply Procurement Flowchart Template

Supply Procurement Flowchart Template :

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