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Termination Letter for Student Template Free Printable

Monday, May 1st 2017. | Sample Letters

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Termination Letter for Student Template

[Date]

[Student Name] [Student Address] [Student Email Address]

Subject: Notice of Termination from [Program Name] at [School Name]

Dear [Student Name],

This letter is to formally inform you that your enrollment in the [Program Name] at [School Name] is terminated, effective immediately/as of [Date].

This decision follows careful consideration of [State the specific reason(s) for termination. Be clear, concise, and factual. Examples:

Your academic performance.
Repeated violations of the student code of conduct.
Failure to meet financial obligations to the school.
Failure to maintain satisfactory academic progress as outlined in the program handbook.].

[If applicable, state the specific instances leading to the termination, referencing relevant dates, policies, and previous warnings given. For example:

“As discussed in our meeting on [Date], your failure to submit [Assignment Name] and [Assignment Name] contributed to your failing grade in [Course Name].”
“Your actions on [Date], as documented in the incident report filed on [Date], constitute a violation of the school’s code of conduct, specifically section [Section Number] regarding [Policy].”]

[If applicable, outline the student’s right to appeal the decision and the process for doing so. Provide specific deadlines and contact information.]

We understand that this news may be disappointing, and we encourage you to reach out to [Relevant department/individual, e.g., Academic Advisor, Financial Aid Office] to discuss your options moving forward.

Sincerely,

[Your Name] [Your Title] [School Name]

Please note: This is a template and should be adapted to the specific circumstances surrounding the student’s termination. It is strongly recommended to consult with legal counsel to ensure compliance with all applicable laws and regulations.

A Termination Letter for Student is a formal document used by educational institutions to inform a student about the termination of their enrollment. This is a serious action, typically taken as a last resort due to serious violations of school policies, academic failure, or other significant reasons.

Here’s a breakdown of the template’s description and key elements:

Purpose:

Clearly communicates the decision to terminate the student’s enrollment.
Explains the reason(s) for termination, citing specific policies violated or issues encountered.
Outlines any rights the student may have to appeal the decision.
Provides information about returning school property and settling financial obligations.

Key Elements:

Header:
- Official school letterhead.
- Date.
- Student’s full name and address.
Opening:
- Direct and professional tone.
- Clearly state that the letter is to inform the student of their enrollment termination.
Reasons for Termination:
- Provide specific and detailed reasons for the termination.
- Reference relevant sections of the student handbook or code of conduct.
- Avoid accusatory or judgmental language.
Effective Date of Termination:
- Clearly state the date from which the termination is effective.
Appeal Process (if applicable):
- Explain the process for appealing the decision, including deadlines and procedures.
- Provide contact information for the relevant department or individual.
Return of School Property:
- List all school property that must be returned, such as textbooks, laptops, or uniforms.
- Specify a deadline for returning the property.
Financial Obligations:
- Outline any outstanding financial obligations, such as tuition fees or library fines.
- Explain the process for settling these obligations.
Closing:
- Maintain a professional and respectful tone.
- Offer well wishes for the student’s future endeavors (optional).
Signature:
- Include the printed name and signature of the authorized school official.

Additional Notes:

Consult with legal counsel to ensure the letter complies with all applicable laws and regulations.
Retain a copy of the letter for the school’s records.
Send the letter via certified mail with return receipt requested to ensure delivery.

Remember: This template serves as a guide. Each termination letter should be tailored to the specific circumstances and should adhere to the school’s policies and procedures.

Termination Letter for Student Template Free Printable :

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