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Site Visit Example Itinerary Template

Friday, May 12th 2017. | Sample Itinerary

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Site Visit Itinerary Template – [Project Name] – [Location]

Date: [Start Date] – [End Date]

Purpose of Visit: [Clearly state the main goal of this site visit, e.g., Initial assessment, Progress inspection, Client meeting, Training]
Attendees:

– [Your Organization/Team]: [List attendees’ names, titles, and contact information]
– [Site Contact/Client]: [List names, titles, and contact information of key people at the site]

Day 1: [Date] – [Day of the Week]
Time Activity Location Contact Person (if applicable)
8:00 AM – 8:30 AM Arrive at [City, State], Check into hotel [Hotel Name]
9:00 AM – 9:30 AM Welcome & Introductions [Meeting Room, Building Name] [Site Contact Name]
9:30 AM – 10:30 AM Project Overview Presentation [Meeting Room, Building Name] [Your Team Lead]
10:30 AM – 11:00 AM Coffee Break [Location]
11:00 AM – 12:00 PM Site Tour (Part 1) [Specify area] [Site Contact, Role]
12:00 PM – 1:00 PM Lunch [Restaurant Name]
1:00 PM – 3:00 PM Site Tour (Part 2) [Specify area] [Site Contact, Role]
3:00 PM – 4:00 PM Q&A Session [Meeting Room, Building Name] [Your Team Lead]
4:00 PM – 5:00 PM Internal Team Debrief [Meeting Room, Building Name]
6:30 PM Dinner [Restaurant Name – Optional]

Day 2: [Date] – [Day of the Week]
[Repeat the time-blocked format for additional days, adjusting activities as needed]

Important Notes:
Travel & Logistics: Include travel arrangements (flights, rental car, etc.), accommodation details, and contact information for key services.
Materials: List any materials or equipment needed for the site visit.
Contingency Planning: Have backup plans for potential delays, technical difficulties, or changes in schedule.
Follow-up: Schedule a post-visit debriefing for your team and send a thank-you note to the site contact/client.

This is a template and can be adapted to fit the specific requirements of your site visit.

Site Visit Example Itinerary Template :

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Site Visit Example Itinerary Template

Site Visit Example Itinerary Template :

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