Sample Warning Letter Template

Sunday, June 4th 2017. | Sample HR
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Sample Warning Letter Template

[Your Company Letterhead]

Date: [Date]

To: [Employee Name]
Employee ID: [Employee ID]
Job Title: [Job Title]

Subject: Warning Letter – [Reason for Warning]

Dear [Employee Name],

This letter is to formally document a warning regarding [State the specific issue or behavior that led to the warning].

[Detailed Description: Provide a clear and specific description of the issue, including dates, times, and any relevant context.

  • For example, if the issue is poor performance, describe the specific performance standards that were not met, including any documented instances of missed deadlines or errors.]

[Previous Discussions: If applicable, mention any previous verbal or written warnings or discussions about the issue.]

[Company Policy: Explain the relevant company policy or expectation related to the issue.

  • For example, if the issue is tardiness, state the company’s policy on punctuality.]

[Consequences: Clearly state the consequences of not improving the situation.

  • For example, “If your performance does not meet the required standards within [timeframe], further disciplinary action may be taken, up to and including termination of employment.”]

[Opportunity for Improvement: Offer the employee an opportunity to improve their performance or behavior.

  • For example, “We encourage you to discuss this matter further with your supervisor and develop a plan to address these concerns.”]

You have [timeframe] to improve your performance or behavior. Failure to do so will result in further disciplinary action.

We value your contributions to the company and believe in your ability to improve.

Sincerely,

[Your Name]
[Your Title]
[Your Contact Information]

Note:
This is a template and may need to be adapted to fit the specific situation.
Consult with your HR department or legal counsel to ensure that the letter complies with all applicable laws and regulations.
Be clear, concise, and objective in your language.
Avoid making accusations or using overly harsh language.
Keep a copy of the warning letter for your records.

Sample Warning Letter Template :

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