Neighborhood Association Meeting Agenda

Welcome to the Neighborhood Association meeting! We’re glad to have you join us as we discuss important matters concerning our community. This agenda outlines the topics we will cover tonight. Your participation and input are highly valued.

Meeting Details

• Date: October 26, 2023
• Time: 7:00 PM – 9:00 PM
• Location: Community Center, 123 Main Street

Agenda Items

1. Call to Order (7:00 PM – 7:05 PM)

The meeting will be called to order by the President of the Neighborhood Association, [President’s Name]. A brief welcome will be extended to all attendees, followed by a confirmation of quorum. This ensures we have enough members present to conduct official business. A review of meeting decorum and expectations will also occur, focusing on respectful communication and efficient participation.

2. Approval of Minutes from Previous Meeting (7:05 PM – 7:10 PM)

The minutes from the previous meeting, held on [Date of Previous Meeting], will be presented for review and approval. Attendees are encouraged to read the minutes prior to the meeting. Any corrections or amendments will be noted and voted upon. The approved minutes serve as an official record of the association’s activities and decisions.

3. Treasurer’s Report (7:10 PM – 7:20 PM)

The Treasurer, [Treasurer’s Name], will provide a comprehensive report on the association’s financial status. This includes a summary of income and expenses for the past month, as well as a current balance statement. Key financial highlights will be presented, such as fundraising successes, grant applications, and budget allocations. Attendees will have the opportunity to ask questions regarding the association’s finances.

4. Committee Reports (7:20 PM – 8:00 PM)

This section will consist of updates from the various standing committees within the Neighborhood Association. Each committee chair will provide a brief overview of their committee’s recent activities, progress on ongoing projects, and upcoming initiatives.

a. Beautification Committee (7:20 PM – 7:30 PM)

The Beautification Committee, led by [Committee Chair’s Name], will report on recent efforts to enhance the neighborhood’s aesthetic appeal. This may include updates on community gardening projects, park maintenance initiatives, and neighborhood cleanup events. A key discussion point will be the upcoming fall planting season and volunteer recruitment efforts. They will also be seeking volunteers for a fall cleanup event, including planting bulbs and removing debris. Discussion of potential grants for improved landscaping in common areas will also occur.

b. Safety and Security Committee (7:30 PM – 7:40 PM)

The Safety and Security Committee, led by [Committee Chair’s Name], will provide an update on recent crime statistics and neighborhood safety concerns. This may include information from local law enforcement, as well as reports from residents. Discussion will focus on preventative measures, such as neighborhood watch programs, security lighting, and community awareness campaigns. A representative from the local police department will be present to answer questions and provide additional information. New initiatives such as a block captain program will be introduced and explained. Grant opportunities to support security camera installation will be discussed.

c. Events Committee (7:40 PM – 7:50 PM)

The Events Committee, led by [Committee Chair’s Name], will report on upcoming neighborhood events and activities. This may include details on the annual holiday block party, fundraising events, and community gatherings. The committee will seek feedback from residents on event ideas and volunteer support. Final planning for the upcoming Halloween parade will be discussed, as well as volunteer signups. Initial planning for a winter holiday celebration will also commence.

d. Communications Committee (7:50 PM – 8:00 PM)

The Communication Committee, led by [Committee Chair’s Name], will discuss updates to the association’s website, newsletter, and social media presence. This is a discussion on improving outreach to residents and getting more involvement with meetings and events. Topics such as ways to increase community engagement and improve information dissemination will be discussed.

5. Old Business (8:00 PM – 8:20 PM)

This section will address any unfinished business from previous meetings.

a. Update on Streetlight Installation Project (8:00 PM – 8:10 PM)

A progress report will be given on the ongoing streetlight installation project. This will include an update on the timeline, budget, and any challenges encountered. Discussion will focus on ensuring the project stays on track and within budget. Residents will be given a chance to ask questions about the specific location and timeline of the installations near their homes.

b. Review of Proposed Dog Park Location (8:10 PM – 8:20 PM)

Further discussion on the proposed location for the new dog park will be held. Feedback from residents will be considered, and a potential vote may be taken to finalize the location. All viewpoints will be considered and an effort to mediate opposing ideas will occur.

6. New Business (8:20 PM – 8:50 PM)

This section is dedicated to introducing new topics and initiatives for consideration.

a. Discussion of Traffic Calming Measures (8:20 PM – 8:35 PM)

A discussion will be held regarding potential traffic calming measures on [Street Name] to address concerns about speeding and pedestrian safety. This may include proposals for speed bumps, crosswalks, or traffic signals. The aim is to enhance pedestrian safety and reduce traffic speed in problem areas. Input from residents who live on or near [Street Name] is particularly encouraged. Information on how to formally request a traffic study from the city will be provided.

b. Proposal for Community Garden Expansion (8:35 PM – 8:50 PM)

A proposal to expand the existing community garden will be presented. This will include details on the proposed location, budget, and benefits of expanding the garden. The goal is to increase opportunities for residents to grow their own food and participate in community gardening activities. Discussion will focus on potential funding sources and volunteer recruitment.

7. Open Forum (8:50 PM – 9:00 PM)

This is an opportunity for residents to voice any concerns, suggestions, or questions that are not covered elsewhere on the agenda. This is meant to be a space for free and open discussion, however, the chair will keep the topics relevant and respectfull.

8. Adjournment (9:00 PM)

The meeting will be formally adjourned by the President.

We encourage all residents to attend and participate in the Neighborhood Association meeting. Your involvement is essential to building a stronger and more vibrant community.